Job Profile
Key areas of responsibilities
Responsible for providing administration assistance to the Business Support Group and Sales teams.
To ensure all telephone callers are dealt with in a prompt and courteous manner. Ensuring all visitors are signed onto the premises in compliance with current Health & Safety legislation.
Assist in the production of all prequalification and tender submissions from accumulation and construction through to presentation and completion.
To deal with requests for meeting rooms and maintain an accurate diary of room allocations. To ensure that the rooms have been set up/arranged the way they have been requested.
To organise and undertake the distribution of both internal and external mail including the franking and collection of external mail
Maintain quotation, tender and sales order registers.
General administration as and when requested for other company departments.
Excellent communication between full time and part-time administrator to ensure seamless service provision.
Required main experience
Good all round education, preferably GCSE grade A – C English and Maths. Proficient Microsoft package user. At least 3 years experience in a busy commercial office environment. Pleasant and helpful telephone manner with a mature approach to problems which may arise.
Required know-how/skills
To take a methodical and meticulous approach to projects. To be able to prioritise workload whilst maintaining a flexible attitude, occasional out of hours working may be required. To work well under pressure. Have a willingness to learn. To be polite and helpful.
Required personality characteristics
Someone who enjoys working with people and mixes well and enjoys being part of a team.
Specific characteristics of the function
To provide administrative assistance under the guidance of the Company Credit Manager.
